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General Function

Performs a variety of complex to advanced administrative tasks involving discretion and moderate amounts of independent judgment related to the oversight of the daily operations of the personnel office

Characteristic Duties and Responsibilities—Essential Functions

• Monitors and reviews operations of unit; ensures smooth work flow; ensures work product meets professional standards.
• Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of expertise; providing routine and non-routine information.
• Perform various financial and budgetary tasks including preparing and monitoring budgets, prepare fiscal reports, or reconciling and processing payments; may maintain inventory of supplies.
• Maintain and process employee records, gathers and analyzes statistical information; writes and prepares reports.
• Oversees student employees; enforcing policies and procedures; establishes schedules and reviews performance; has functional guidance of staff.
• Maintain confidentiality of all information.

Reporting Relationships

Direction Received:Reports to upper level administrator (i.e. Director, Assistant Director, Dean, Assistant Dean, Department Chair, etc.)

Direction Given: Direct administrative supervision of student employees. May provide functional supervision of classified staff.

Minimum Requirements

Requires eighteen months of coursework or training beyond high school in Business Administration and three years of related experience, or an equivalent combination of education and expertise. Ability to maintain confidential information required.

Knowledge, Skills, Abilities, and Worker Characteristics

• Knowledge of unit's operations, policies, and procedures
• Supervisory skills
• Knowledge of computer and office applications
• Research skills

Working Conditions

Generally typical office environment. May require some walking, standing, or bending. May have periodic assignments which entail dealing with modestly unpleasant conditions.

Please note: The intent of this job description is to provide a representative summary of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular positions. Employees may be requested to perform job-related tasks other than those specifically presented in this description. For jobs occupied by more than one employee, the identification of non-essential functions shall be determined from the individual’s position description.