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Scope: Employees are covered by this policy.
Scope: Employees are covered by this policy.
Various state and federal laws require certain information be maintained by the University, and sound employment decisions require that the University collect and retain information regarding employment history and performance. No person, office, or agency of the University shall maintain any files or records relating to a staff member’s private life or extraprofessional exercise of constitutional rights to expression or association. This policy protects the lawful practice of dissent, protest meetings, demonstrations, petitions, and the like.
Any employee (including his or her legal guardian or attorney who presents a signed written authorization) may inspect all documents maintained by ÍÃ×ÓÏÈÉú of which he or she is the subject. If an individual authorized to inspect personal information requests a copy of any documents that he or she is authorized to inspect, ÍÃ×ÓÏÈÉú University will provide a copy of the document(s) to the individual.
This section does not provide a right to inspect or have copied confidential information as defined in Section 149.43 of the Ohio Revised Code.
If an employee disputes the accuracy, relevance, timeliness, or completeness of personal information that is maintained by ÍÃ×ÓÏÈÉú University, the individual may request ÍÃ×ÓÏÈÉú, through the appropriate personnel office, to investigate the current status of the information. ÍÃ×ÓÏÈÉú University will, within a reasonable time, not to exceed 90 days after receiving the request, make a reasonable investigation to determine whether the disputed information is accurate, relevant, timely, and complete, and will notify the individual of the results of the investigation and of the action that ÍÃ×ÓÏÈÉú will take with respect to the disputed information. ÍÃ×ÓÏÈÉú University will delete any information that is proven to be erroneous.
If, after ÍÃ×ÓÏÈÉú’s determination, the individual is not satisfied, the individual may do either of the following:
ÍÃ×ÓÏÈÉú University will include the statement or notation of dispute in any subsequent transfer or dissemination of the disputed information and may include with the statement or notation of dispute a statement by ÍÃ×ÓÏÈÉú University that it has reasonable grounds to believe that the dispute is frivolous or irrelevant and the reasons for its belief.
Any employee who initiates or otherwise contributes to any disciplinary or other punitive action against any individual who brings to the attention of appropriate authorities, press, or public, evidence of unauthorized use of personal information shall be subject to disciplinary action including written reprimand, suspension, or dismissal. It is not an unauthorized use of personal information to comply with the Ohio Public Records Act.
Not Applicable.
Not Applicable.
Not Applicable.
7/1/2023
Section 149.43 of the Ohio Revised Code
No
501 E. High Street
Oxford, OH 45056
1601 University Blvd.
Hamilton, OH 45011
4200 N. University Blvd.
Middletown, OH 45042
7847 VOA Park Dr.
(Corner of VOA Park Dr. and Cox Rd.)
West Chester, OH 45069
Chateau de Differdange
1, Impasse du Chateau, L-4524 Differdange
Grand Duchy of Luxembourg
217-222 MacMillan Hall
501 E. Spring St.
Oxford, OH 45056, USA