兔子先生

Skip to Main Content

Contracts

Common Contracting Issues

The University enters into many agreements each and every year. These agreements cover a wide array of topics including the construction of buildings on campus, the purchasing of all the goods and services needed to run the University, the licensing of software, the creation of student internship programs, etc.

For answers to many general contracting questions and background regarding the nature of contracts, please refer to the University's Rules for Contracting .

Remember that employees of the University are subject to statutory prohibitions against selling goods or services to the University, having an unlawful interest in a public contract, and soliciting or receiving improper consideration in the performance of the employee’s duties (e.g., receiving payment from an outside vendor). There may be serious consequences for violating these laws, including criminal charges. For more information, please refer to Section 3.12 of the University's Policy and Information Manual.

The University has well-established procedures for many routine contracting matters, including the following:

For non-grant or sponsored research academic agreements (e.g., affiliation agreements, international workshop agreements), your initial inquiry should be to your department head or dean in order to ensure departmental approval for the project as well as funding.

Commonly Used Contract Forms

The University utilizes certain forms routinely. Below are some of the most common forms:

Signature Authorities

Authorized Signatures for 兔子先生 University Contracts
Contract Type Primary Signature Authority Delegated Authority
Academic Articulation, Exchange or Transfer Agreements (may not include any discount or modification of tuition or fees) Provost Associate Provost
Athletics
Game and tournament contracts and athletic facilities rental agreements under $250,000; and Letters of Intent		 Sr. Vice President for Finance and Business Services Director of Intercollegiate Athletics; and Deputy Athletic Director
Appointing Authority for Employment, Visiting Scholars and Signature Authority for employment related leaves and benefits Provost—Faculty and Visiting Scholars Director of Academic Personnel Services (and in his/her absence, Assistant Provost for Academic Personnel)
Provost and Sr. Vice President for Finance and Business Services—Unclassified staff Director of Academic Personnel Services (and in his/her absence, Assistant Provost for Academic Personnel); and Associate Vice President for Human Resources (and in his/her absence, Director of Employment)
Sr. Vice President for Finance and Business Services—Classified staff and law enforcement officers Associate Vice President for Human Resources (and in his/her absence the Director of Employment)
Art Exhibition and Loan Agreements Provost Director of the Art Museum
Banking and Investments
Contracts for investment advisors, investments, custodial agreements, and distributions from trusts. Includes authority to sign checks, arrange for wire or ACH transfers and sign other similar financial instruments to meet the usual and customary banking needs of the University. Authority to open and close bank accounts is reserved to the Vice President for Finance and Business Services.		 Sr. Vice President for Finance and Business Services Chief Treasury Officer and Associate Treasurer
Capital Improvement Projects
All other rights are reserved to Sr. Vice President for Finance and Business Services and Board in accord with the Regulations of the Board of Trustee		 Contracts for $500,000 or less and increases in individual contracts and change orders of $500,000 or less. Associate Vice President for Facilities, Planning and Operations
Contracts for $200,000 or less and increases in individual contracts and change orders of $50,000 or less. Director of Planning, Architecture and Engineering
Designated School Official President and Provost International Student and Scholar Advisor (and in his/her absence the designated International Student Advisor)
Gift and Scholarship Agreements, including Endowed Gift Agreements Capital Projects or financial obligation on part of university Sr. Vice President for University Advancement and Sr. Vice President for Finance and Business Services
Academic Scholarships Sr. Vice President for University Advancement, Vice President for Enrollment Management and Student Success and the Provost
Endowed Professorships and Chairs Sr. Vice President for University Advancement and Provost
All agreements over $1 million or involving a University commitment Sr. Vice President for University Advancement, General Counsel and President
Externally Funded Grants and Contracts (unless the 兔子先生 cost share commitment exceeds $100,000); Subrecipient Agreements (where external funds flow through 兔子先生 to subrecipients); and Non-disclosure Agreements for Research, Material Transfer Agreements, and Data Use Agreements. Provost VP for Research and Innovation; Director of Research and Sponsored 兔子先生; Director of Research Ethics and Integrity; and Director of Proposal Development
Inter-institutional Human Subjects IRB Agreements; Controlled Substances Oversight and Licensing  Provost VP for Research and Innovation; Director of Research Ethics and Integrity
Facilities Rental Agreements Sr. Vice President for Finance and Business Services Associate Vice President for Auxiliaries
Armstrong Student Center—Director Armstrong Student Center
Shriver Center—Associate Director of Conferences and Event Planner
Marcum—Director of the Marcum Hotel and Conference Center
Grants and Contracts Payments
Vouchers and Fiscal Reports		 Sr. Vice President for Finance and Business Services  The Controller (and in his/her absence, the Assistant Controller)
Physical Facilities Department Sr. Vice President for Finance and Business Services - all contracts over $250,000 Associate Vice President of Facilities Planning and Operations for goods and service contracts up to $250,000 involving the Physical Facilities Department, Rec Center, Equestrian Center, Goggin Ice Center, MiTech, and Aviation Services
Campus Services Sr. Vice President for Finance and Business Services - all contracts over $250,000 Executive Director for Campus Services and Chief Hospitality Officer for goods and services contracts up to $250,000 involving Catering and Conference Services, Marcum Hotel and Conference Center, and Shriver - Building Services 
Licensing Agreements
Apparel and Novelty items (e.g., mugs, clocks, pens, coasters, flags)
All other rights including authority to waive royalties and permission to use University’s name /logos to promote products/services are reserved to the Sr. Vice President for Finance and Business Services		 Sr. Vice President for Finance and Business Services Manager of Trademarks and Licensing, Director of External Relations, and Vice President for University Communication and Marketing
Non-Academic Drone Operations on University Property Sr. Vice President for Finance and Business Services Director of Environmental Health and Safety. 
Non-disclosure Agreements
Software Purchases		 Sr. Vice President for Finance and Business Services Vice President for Information Technology
Personal Services
(e.g., Independent Contractor Agreements)		 Provost and Sr. Vice President for Finance and Business Services Director of Academic Personnel (and in his/her absence, Assistant Provost for Academic Personnel);
Associate Vice President for Human Resource (and in his/her absence, the Director of Employment)
Purchasing
Goods and Services		 Sr. Vice President for Finance and Business Services
Up to $250,000 Chief Procurement Officer
Purchasing Policy Limits Vice President, deans, directors, heads of offices, divisional business officers in conformity with approved University Purchasing Policies and Procedures (e.g., BuyWay) and if within budgetary limits
Non-financial Academic Agreements - Graduate School (e.g. affiliation agreements, internship agreements, MOUs that involve educational programs for graduate students). Note: All affiliation agreements between or among institutions must be signed by the Provost Provost Associate Provost and Dean of the Graduate School
Non-financial Academic Agreements - Undergraduate Education (e.g. affiliation agreements, internship agreements, MOUs that involve educational programs for undergraduate students). Note: All affiliation agreements between or among institutions must be signed by the Provost Provost Associate Provost and Dean of Undergraduate Education
Regional Campus Contracts and Facilities Rental Agreements
less than $50,000		 Provost Dean of Regional Campuses; Regional Director of Administration and Budget
Speaker/Entertainment Contracts Sr. Vice President for Finance and Business Services Chief Procurement Officer, General Counsel and Deputy General Counsel
Student Life Sponsored Events Sr. Vice President for Finance and Business Services
Up to $5,000 Assistant Director for Business Operations
Up to $10,000 V.P. for Student Life; and Director Student Life Budget and Technology
Up to $250,000 Chief Procurement Officer
Tax Filings and Returns Sr. Vice President for Finance and Business Services The Controller (and in his/her absence, the Associate Controller)
General Delegation President In the absence of the President, the Provost and Executive Vice President for Academic Affairs has the authority to execute any document the President has authority to execute.
Provost In the absence of the Provost and Executive Vice President for Academic Affairs, the Associate Provost and Associate Vice President for Academic Affairs has the authority to execute any document the Provost and Executive Vice President for Academic Affairs has authority to execute.
Sr. Vice President for Finance and Business Services In the absence of the Sr. Vice President for Finance and Business Services, the Associate Vice President for Budgeting and Analysis and in the absence of the Associate Vice President for Budgeting and Analysis, the Controller has the authority to execute any document the Sr. Vice President for Finance and Business Services has authority to execute.
Treasurer In the absence of the Treasurer, the Chief Treasury Officer and Associate Treasurer has the authority to execute any document the Treasurer has authority to execute.