ÍÃ×ÓÏÈÉú

These steps should be followed when creating a new major and/or an associate or bachelor’s degree program:

Note: This is an action item of the University Senate, meaning that it will require a presentation by the proposer(s) and a vote

Please note: All new degree programs and majors must create a plan for assessment of student learning outcomes within the first year of inception and then submit annual assessment reports each year thereafter. Plans and reports should be submitted to the Senior Associate Provost.

There is also an approval procedure for revising an existing degree program or major, including a concentration within the degree program or major.

Revisions to a major or degree program that includes any of the following items must be approved:

• Change in name of program
• Curriculum modification, including revision or creation of new concentration within the major/degree
• Change in delivery mode for 50% or more of the requirements
• Change in sites where program is offered
• Accelerated or flexible delivery

These steps should be followed when revising a major/degree, including revising or eliminating a concentration within the degree program or major:

1. Creation of program proposal in Course Management System (CIM) to revise a major (including a concentration)
2. Departmental approval
3. Divisional curriculum committee approval
4. Council of Academic Deans approval
5. University Senate approval via Consent Calendar
6. Ohio Department of Higher Education and/or Higher Learning Commission approval or notification, coordinated by Provost Office

Note relating to Revising a Major or Degree: If the revision concerns a change in the site where program is offered, change to accelerated delivery, or a modification of more than 25% of curriculum, the Office of Provost will need to seek approval from ODHE and (in some situations) from HLC.

Approval Steps for Program Elimation

If the program is being eliminated, the Department should follow all its governance processes to approve the program elimination.

Steps

1. Creation of program proposal in ÍÃ×ÓÏÈÉú's Course Management System (CIM) to eliminate a program 
2. Departmental Approval
3. Divisional curriculum committee approval
4. Council of Academic Deans approval
5. University Senate approval via Consent Calendar
6. Ohio Department of Higher Education and/or Higher Learning Commission approval or notification, coordinated by Provost Office.

Note: If members of the department cannot agree on the program elimination (step 2 listed below), the Department may contact the Executive Committee of the University Senate and Provost who will identify a process coordinator and oversee the process outlined in Section 8, Appendix A of the University Senate Bylaws. At completion of these Senate-guided steps, the proposal will updergo the approval steps 3-6 listed above. 

Once the program elimination has been approved (steps 1-5), the Provost Office will notify ODHE and HLC request a deactivation of the major/degree. Deactivation will be effective five years after the notification. Once this discussion has been made, the department should notify all current students and students who have stopped out of the program of the five-year window to encourage them to complete the program within the window of time. 

Approval Steps for Co-Major Creation

Approval Steps for Co-Major Revision or Deletion

Revisions to a co-major that include any of the following items must be approved:

• Change in name of program
• Curriculum modification, including concentrations
• Change in delivery mode for 50% or more of the requirements
• Change in sites where program is offered
• Accelerated or flexible delivery

Steps

1. Creation of the program proposal in ÍÃ×ÓÏÈÉú's Course Management System (CIM) to revise or eliminate a co-major
2. Departmental approval
3. Divisional curriculum committee approval
4. Council of Academic Deans approval
5. University Senate approval via Consent Calendar

Approval Steps for Minor Creation

Approval Steps for Revising a Minor

Revisions to a minor that include any of the following items below must be approved:

• Change in name of program
• Curriculum modification
• Change in delivery mode for 50% or more of the requirements
• Change in sites where program is offered
• Accelerated or flexible delivery

Steps

1. Creation of (program) proposal in ÍÃ×ÓÏÈÉú's Course Management System (CIM) to revise a minor
2. Departmental approval
3. Divisional curriculum committee approval
4. Council of Academic Deans approval
5. University Senate approval via Consent Calendar

Approval Steps for Deleting a Minor

• Office of University Registrar notifies chair and academic dean of minors with no or low enrollment for past four years.
• If minor continues to have no or low enrollment for next academic year, it is removed from Bulletin listing of programs.
• Minor may be retained for one additional year, with approval of academic dean and department chair.
• If no or low enrollment continues for that next year, minor is eliminated.

Please note: A department may also initiate the deletion of a minor. In this situation, these steps should be followed:

1. Departmental approval
2. Divisional curriculum committee approval
3. Council of Academic Deans approval
4. University Senate approval via Consent Calendar

There are two types of certificates:

1. Certificates that enroll only students who are already matriculated at ÍÃ×ÓÏÈÉú
2. "Free-standing" certificates, which are certificates that may enroll non-matriculating students at ÍÃ×ÓÏÈÉú.

Certificates for students already pursuing a degree program at ÍÃ×ÓÏÈÉú

• Complete the (program) proposal in ÍÃ×ÓÏÈÉú's Course Management System (CIM) and follow the same approval process as that for minors.

Free-Standing Certificates

Below are the steps for "free-standing" certificates

Note: This is an action item of Senate, meaning that it will require a presentation by the proposer(s) and a vote

Revision of Certificates

Revisions to a certificate that include any of the items listed below must be approved:

• Change in name of program
• Curriculum modification, including concentrations within the program
• Change in delivery mode for 50% or more of the requirements
• Change in sites where program is offered
• Accelerated or flexible delivery

Steps

1. Creation of (program) proposal in ÍÃ×ÓÏÈÉú's Course Management System (CIM) to revise a certificate
2. Departmental approval
3. Divisional curriculum committee approval
4. Council of Academic Deans approval
5. University Senate approval via Consent Calendar

Deletion of Certificates

These steps are followed when deleting a certificate:

• Office of University Registrar notifies chair and academic dean of certificates with no or low enrollment for past four years;
• If certificate continues to have no or low enrollment for next academic year, it is removed from Bulletin listing of programs;
• Certificate may be retained for one additional year, with approval of academic dean and department chair;
• If no or low enrollment continues for that next year, certificate is eliminated.

Please note: A department may also initiate the deletion of a certificate. In this situation, these steps should be followed:

1. Creation of (program) proposal in ÍÃ×ÓÏÈÉú's Course Management System (CIM) to delete a certificate
2. Departmental approval
3. Divisional curriculum committee approval
4. Council of Academic Deans approval
5. University Senate approval via Consent Calendar

Creation of New Program

Revision of Existing ÍÃ×ÓÏÈÉú

Revisions to a program or major that include any of the following must be approved:

• Change in name of program
• Curriculum modification, including addition or revision of concentrations
• Change in delivery mode for 50% or more of the requirements
• Change in sites where program is offered
• Accelerated or flexible delivery
• Change to more than 50% of the program (i.e., change to more than 50% of credit hours and/or program learning objectives)

If the revision concerns a change in delivery mode, change in the site (non-approved location) where the program is offered, accelerated delivery, or a modification of more than 50% of the curriculum, the Office of the Provost will need to seek approval from ODHE and (in some situations) from HLC.

Deletion of ÍÃ×ÓÏÈÉú or Majors

If the program is being eliminated, the Department should follow its governance processes to approve the program elimination.

Steps to be followed when eliminating a major/degree:

1. Creation of program proposal in ÍÃ×ÓÏÈÉú’s Course Management System (CIM) to eliminate a program
2. Departmental approval
3. Divisional curriculum committee approval
4. Council of Academic Deans approval
5. University Senate approval via Consent Calendar
6. Ohio Department of Higher Education and/or Higher Learning Commission approval or notification, coordinated by Graduate School and Provost Office.

Note: If members of the department cannot agree on the program elimination (step 2 listed above), the Department may contact the Executive Committee of the University Senate and Provost who will identify a process coordinator and oversee the process outlined in Section 8, Appendix A of the University Senate Bylaws.  At completion of these Senate-guided steps, the proposal will undergo the approval steps 3-6 listed above.

Once the program elimination has been approved (steps 1-5), the Provost Office and Graduate School will notify ODHE and HLC and request a deactivation of the major/degree. Deactivation will be effective five years after the notification. Once this decision has been made, the department should notify all current students and students who have stopped out of the program of the five-year window to encourage them to complete the program within the window of time.

There are two types of certificates:

1. Certificates that enroll only students who are already matriculated at ÍÃ×ÓÏÈÉú
2. “Free-Standing” certificates which are certificates that may enroll non-matriculating students at ÍÃ×ÓÏÈÉú.

New Certificate Creation

Certificates that enroll only students who are already matriculated at ÍÃ×ÓÏÈÉú

• Complete the  and follow the same approval process as that for minors

“Free-Standing” Certificates

Revision of Certificates

Type of revisions that must be approved:

• Change in name of program
• Curriculum modification
• Change in delivery mode for 50% or more of the requirements
• Change in sites where program is offered
• Accelerated or flexible delivery

Steps to follow:

1. Creation of (program) proposal in the Curriculum Management System (CIM) to revise a certificate
2. Departmental approval
3. Divisional curriculum committee approval
4. Council of Academic Deans approval
5. University Senate approval via Consent Calendar

Deletion of Certificates

Steps for deletion due to low enrollment:

• Office of University Registrar notifies chair and academic dean of certificates with no or low enrollment for past four years;
• If certificate continues to have no or low enrollment for next academic year, it is removed from Bulletin listing of programs;
• Certificate may be retained for one additional year, with approval of academic dean and department chair;
• If no or low enrollment continues for that next year, certificate is eliminated.

Steps for deletion when initiated by the department:

1. Creation of (program) proposal in the Curriculum Management System (CIM) to delete a certificate
2. Departmental approval
3. Divisional curriculum committee approval
4. Graduate Council approval
5. Council of Academic Deans approval
6. University Senate approval via Consent Calendar