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TCPL Faculty Promotion Timeline

Effective 2024–2025

Assistant to Associate

Upon hire, each candidate should work with their chair to develop a long-term Professional Development Plan, to be approved by the Dean, that outlines expectations and goals for teaching and service to be achieved prior to promotion. Each spring semester, the candidate meets with their chair of record to evaluate progress in relation to that established  Professional Development Plan and append revisions when needed or applicable.

In the spring of the second and third years, the candidate’s cumulative dossier is submitted to the departmental promotion committee, the department chair, and dean for formative review. Candidates are up for appointment annually with a non-reappointment notice by February 15 if not continuing.

Date Action
December 1 (Fourth Year) Candidate submits complete dossier to chair.
December-January Department chair/program director and committee reviews dossier and provides a copy of the recommendation letters to the candidate.
February 1 Letter from department chair/program director and committee and candidate’s dossier are submitted to the academic dean. No further changes can be made after this date.
March 1 Dean submits all promotion materials (e.g., dossier, chair letter, committee letter, dean’s letter) sent to Executive Assistant to the Provost.
By April 30 Provost sends letters to candidates.

Note: If the deadline date falls on a Saturday or Sunday, the deadline date will occur on the following Monday.

A candidate receiving a negative promotion letter in the fourth year may reapply for promotion during the fifth year, following the same timeline as above.

A candidate receiving a negative promotion letter in the fifth year may not reapply for promotion again and the contract is not renewed.

Associate to Full/Senior

Promotion to full or senior rank requires a minimum of three years in rank at the associate level.

Date Action
Early in the fall semester of the candidate’s fourth or later year of service in rank Candidate informs chair as well as the dean about intention to apply for promotion to full/senior.
December 1 Candidate submits complete dossier to chair.
December-January Department (chair and committee, if one is in place) or program director reviews dossier.
February 1 Letter from department chair/program director and committee and candidate’s dossier are submitted to academic dean. No further changes can be made after this date.
March 1 Dean submits all promotion materials (e.g., dossier, chair letter, committee letter, dean’s letter) sent to Executive Assistant to the Provost.
By April 30 Provost sends letters to candidates.

Note: If the deadline date falls on a Saturday or Sunday, the deadline date will occur on the following Monday.

Contact Us

Office of the Provost
209 Roudebush Hall
501 E. High St., Oxford, OH 45056
513-529-6721
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